Termination letter template for employee

It contains information you will need as you seek new employment opportunities. First, due to the termination of your employment, if you return to the workplace, your presence will be considered trespassing.

You cleared out your cubicle and took all of your personal belongings with you and you turned in your company laptop and employee badge so you should have no reason to return. We are not offering you any severance pay because your employment was terminated for a cause which we covered with you at the termination meeting.

We will mail your final paycheck to the address we have on record which is where we are sending this termination letter. If this is not the proper address for the paycheck, please send an email to the HR manager, Ellen Parling, with the preferred address.

We will send a separate benefits status letter that will outline the benefits you will receive following the termination of your employment. The letter will include information about your eligibility for COBRA, a continuation of group health coverage. Please keep the HR office up-to-date on your contact information so that we are able to provide the information you may need in the future such as your W-2 form and the follow-up COBRA information.

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Measure content performance. Develop and improve products. List of Partners vendors. Human Resources Hiring Best Practices. Table of Contents Expand. Table of Contents. This letter details the reasons for the involuntary turnover, lists the next steps for the employee to take and explains any benefits or compensation they will receive. Termination letters are also called a "letter of separation," "a notice of termination of employment" or "contract termination letter.

Termination letters are used when you inform someone that their employment is ending. Termination letters are normally used during the following circumstances:. Without cause: Without cause refers to employment dismissals related to company downsizing and larger market factors, unrelated to specific employee performance or fit within the company. With cause: With cause refers directly to an individual employee's performance and behavior. End of business contract: This letter is used to end business relations with another party you previously entered a contract with.

The Fair Labor Standards Act has no requirements stating an employer must provide a letter of termination, or notify an employee of their dismissal ahead of time, except when an employee is part of a union or collective bargaining agreement.

Additionally, some employers may need to give advanced notice during mass layoffs and big corporate closures on a case-by-case basis. Termination letters are important because they can help maintain a good reputation for your company, show professionalism and provide a record of events for legal reasons, though most employers are not required to provide one.

Providing a letter of termination is a more compassionate and respectful way to dismiss employees. Giving employees notice allows them some time to handle external situations that will change with their unemployment. It also gives employees a full understanding of the details of their dismissal.

It's important to continue showing respect for an employee and assist them with their transition. This fosters a better relationship between the employee and the company. As long as the termination is non-discriminatory and no contract or union agreement is in place, employers can terminate employment any time for any reason.

In the case of a possible legal dispute, having a document of termination will provide confirmation of the dismissal, provide a receipt of company property and specifically detail the effective date of termination. Related: What Is Wrongful Termination? With Examples. Here are steps you can follow to write a proper termination letter:. First, inform the employee that their employment is terminated and specify the date it will effectively end. This eliminates any potential confusion and allows the employee to prepare for their dismissal.

Once you have notified the employee of their termination, detail the reasoning. Make sure your explanations remain clear, accurate and to the point, to avoid confusion or misinterpretation. Include evidence to support your reasoning. Next, explain how the employee's compensation and benefits will be affected once their employment ends.

This can include severance pay, payment for unused leave days and any other salary owed. Also, let them know what will happen to their healthcare, life insurance and retirement funds. Related: Guide to Unemployment Benefits. In the following paragraph, notify the employee of any property they need to return.

This could be a company cell phone, laptop, keys, ID badges and parking passes to name a few. Most employees sign some form of non-disclosure agreements and other employment-related documents during the onboarding process. Remind the employee of these agreements and include a copy for their review and records. Before signing off, include the contact details for their specific HR representative, so they can ask questions regarding their compensation, benefits and other details mentioned in the termination letter.

Be professional. Avoid using any casual or informal language even if you have a familiar relationship with the employee. Unfortunately, your position is part of this reduction and has been eliminated. You will receive your final paycheck after your last day, as well as payment for remaining leave. Your health care benefits will remain in effect for days after your termination takes effect. You are requested to return the company vehicle, key card, and phone on your last day of employment.

Also, please keep in mind that you have signed a number of agreements which prohibit you from divulging confidential information. Please review the attached copies. This separation letter is to inform you that your employment with Acme Internet Inc. This decision is not reversible. On September 29, , you were absent from work without leave. At that time, you were given a formal written warning that your absence violated company policy. On October 18, , you were again absent from work, without leave.

At that time you were given a second warning and informed that a third case within a year would result in your termination. On October 28, , you were absent from work without leave a third time, resulting in your termination. You are requested to return any company property such as laptops, keys, and books before the end of the day. Also, please keep in mind that you have signed a non-solicitation agreement.

If you have questions about compensation, benefits, company property or policies you have signed, please contact Jane Doe at This letter is to inform you that your employment with Internet Industries Corp. On July 1, , you received performance coaching and were informed that your performance would be required to improve if your employment with Internet Industries Corp. On August 25, , you received a second warning and were informed that failure to improve performance within 60 days would result in your termination.

You have failed to meet the performance targets agreed upon. As a result, your employment has been terminated. You will receive your final check for this month in the mail in 7 days.